CONTRACT ADMINISTRATION AND PROJECT MANAGEMENT

Chartered Building Surveyors

If you are planning a construction project, why go it alone?

We typically recommend projects are executed under a recognised standard form of contract, such as JCT Minor Works Contract (2016 Edition), providing clarity and legal certainty for all parties.

Cavendish Surveying provides expert specification writing, construction contract administration and project oversight for residential and commercial properties across London and the South East.

Our Chartered Building Surveyors manage projects from initial specification through to completion, ensuring that the works are properly defined, competitively tendered and administered in accordance with the contract terms.

Professional contract administration typically reduces risks, controls costs and improves build quality.

All our surveyors are Chartered Building Surveyors with MRICS status which differs from AssocRICS status.

Professional Services

We deliver a full range of pre-contract and post-contract services, including:

  • Specification writing and scope definition

  • Competitive tendering and contractor selection

  • Tender analysis and reporting

  • Drafting and administering construction contracts

  • Contract administration, meetings, detailed meeting minutes and site inspections

  • Oversight from commencement to practical completion

Types of Projects 

We regularly act as Contract Administrator on:

  • Domestic house extensions, refurbishments, and alterations

  • Roofing works and external repairs and redecorations

  • Insurance reinstatement projects, including fire, water, flood, and impact damage

Measured Surveys

We also carry out:

  • Measured surveys and AutoCAD drawing work

Contract Administration & Stage Payments

Stage payments, retention percentages, and the retention period are agreed at the outset of the contract.

A Chartered Building Surveyor as Contract Administrator ensures that payment certification, variations, and programme matters are dealt with strictly in accordance with the contract.

A retention is a proportion of the contract sum withheld to protect the client against defective workmanship. The retained amount is released only once defects identified during the defects liability period have been remedied.

Professional Fees & Advice

Cavendish Surveying prepares robust tender packages and provides independent professional oversight to ensure contractual compliance while maintaining constructive working relationships between clients, contractors, and consultants.

For free initial advice please contact us on:

0208 050 9916
info@cavendishsurveying.co.uk

Alternatively, select the Pre-Contract Services or Post-Contract Services tabs below for further information.

The Client Brief

Each Client Brief is captured and recorded in writing.

Specification Activity

We specify the project works reviewing any drawings produced, or we will carry out the drawing activity.

Statutory Approvals/Processes

We will advise of statutory compliance matters as part of our service.

All necessary consents must be obtained to ensure the construction work is lawful and proceeds without delay including:

Planning Permissions

Building Regulations Approvals

Build-Over Agreements

Party Wall Awards

Tendering

A Tender Package would normally include:

  • Contract Preliminaries
  • Materials And Workmanship Clauses
  • Schedule Of Works/Specification
  • Drawings
  • Pre-Construction Information To Comply With CDM 2015
  • Designer’s Risk Register To Comply With CDM 2015

The Contract

The priced Specification will be costed amounting to a total becoming ‘the Contract Sum’.

The Contract should be drafted, signed by both the Employer and Contractor and kept safe.

HOW WE CAN HELP

We are experienced in producing tender packages and monitoring projects.

Feel free to call us on 0208 050 9916 or email us at info@cavendishsurveying.co.uk

Post Tender Services

The Post Tender Contract Administration role involves careful monitoring of a project from start through to completion including:

  • The Pre-Contract Site Meeting and Detailed Minutes
  • Regular Site Visits and Reporting
  • Close Contact With The Contractor and Employer
  • Monthly Site Meetings and Detailed Minutes
  • Valuation Exercise(s) and Issuing Certificate(s) For Payment
  • Scrutinising Contractor Variations and Issuing Contract Administrator’s Instructions
  • Issuing Certificate(s) for Extension of Time (As Appropriate)
  • Issuing Certificate of Practical Completion

HOW WE CAN HELP

Our experienced chartered surveyors will endeavour to ensure that contract terms are complied with.

Feel free to call us on 0208 050 9916 or email us at info@cavendishsurveying.co.uk

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